The OneSurvey Ecosystem: A Team-Centric Approach

At the heart of OneSurvey is our belief in the power of teamwork. Our platform is built to support a dynamic user ecosystem, comprising various roles such as administrators, surveyors, designers, estimators, and technicians. Each role is critical, offering unique contributions to the project lifecycle, ensuring seamless progress and top-notch outcomes.

Task Engine & Templates: Your Blueprint for Success

Our sophisticated task engine and templates are the backbone of project management within OneSurvey. These features provide a structured yet flexible framework, guiding teams through each project phase. Task templates can be customized to fit any project's specific needs, ensuring that all team members are aligned and understand their responsibilities.

1. Security Camera Pre-Design

• Challenge: Determining optimal camera placement without on-site access.

• OneSurvey Solution: Utilize our digital site surveying tools to create preliminary designs. Teams can collaborate remotely, overlaying camera icons on digital blueprints and adjusting positions based on virtual walkthroughs.

• A site survey is the critical first step. Utilizing the "Site Survey - Access Control System Installation Photography - checklist" template, the surveyor, accompanied by a client representative, walks through the facility. As they inspect each area, the surveyor uses OneSurvey's mobile application to capture and upload photos, noting any unique installation challenges. Clients engage directly by providing insights into specific security concerns and areas that require special attention.

3. Take-Off for Security Camera Projects

• Challenge: Accurately estimating materials and costs for camera installation.

• OneSurvey Solution: Our take-off module streamlines proposal preparation, associating each design element with its database for precise cost estimation. Generate comprehensive proposals that include every detail, from hardware to labor.

• OneSurvey’s task engine enables real-time collaboration and task management, ensuring that all team members are synchronized. The task templates serve as a standard operating procedure, minimizing errors and enhancing efficiency. For example, when a designer selects the "Pre-Design Stage - Checklist for Security Camera Systems," they can see the surveyor’s notes and photos, ensuring design decisions are informed by on-the-ground realities.

4. Deployment of Security Cameras

• Challenge: Efficiently installing cameras as per design specifications.

• OneSurvey Solution: Technicians access the finalized designs on tablets during installation, using task assignments and progress tracking features. Quality assurance checklists ensure installations meet standards, with real-time updates to project managers.

• In the deployment phase, the installation team uses a series of checklists tailored to their tasks. The "Deployment - Job Safety checklist" ensures that all safety protocols are followed, while the "Deployment - Camera systems checklist" guides technicians through the step-by-step installation process, verifying the correct positioning and setup of each camera. Clients are kept in the loop with real-time updates, providing feedback when necessary.

• Once the hardware is installed, a post-installation review is conducted using the "Deployment - Post-Installation Technician Checklist," ensuring that all components are installed correctly. This is followed by rigorous quality assurance procedures, as outlined in the "Deployment - QA Checklist - Security Camera Systems," to validate the integrity and functionality of the system. The client reviews the QA findings and signs off on each completed section, ensuring their expectations are met.

5. Live As-Built Documentation

• Challenge: Providing clients with accessible, detailed records of the installed system.

• OneSurvey Solution: Once a project is completed, it transitions to the LiveBuilt™ stage. Clients can view as-built documentation, including interactive floor plans showing camera placements and access live feeds. This transparency builds trust and simplifies maintenance requests.

• Through each subsequent phase—Profile, Pre-Design, Take-Off, Design, and Live As-Built—team members from both the security contractor and client's side use specific checklists, such as the "Profile Stage - Checklist for Security Camera Systems" and "Live As-Built Stage - Checklist for Door Access Control Systems." These checklists ensure that every detail, from the pre-design element selection to the live operational status of installed systems, is accounted for and reviewed.

• Clients are not passive observers in this process; they are active participants. Using OneSurvey, they can view project progress, contribute to checklists, and make informed decisions. The task templates include client-specific tasks, ensuring their input is integrated at each stage. This engagement is critical in the "Live As-Built Stage," where clients verify that the final implementation matches their operational requirements and security goals.